CAE AGM Trade Show 2025

PROSPECTUS

BOOTH DETAILS

The cost for a booth for the 2025 trade show is $3500.00 per booth. Booth space is allocated by the CAE, but we do not assign booth numbers as we are a smaller trade show to maximize exposure (15 company cap).
Booth Rentals Include:
  • draped table and one chair
  • garbage and recycling
  • standard electrical outlet
  • security (venue permitting)
  • two representatives’ attendance (including breakfasts/coffee breaks/Exhibitor luncheon/President’s Reception and Dinner)
  • additional representatives can attend for a fee of $650.00 (includes all above)
Booth Rental Does Not Include:
  • pipe and drape
  • set-up or dismantling of booth
  • cleaning of booth
  • shipping/holding costs by the hotel
  • color ad in the meeting program – ½ page $250.00/full page $500.00
  • Additional AV items - can be booked directly with the hotel AV company

EXHIBITOR DETAILS

  • Booths are to be occupied by ONE brand only, regardless if it is the same umbrella
    company. Maximum two representative per booth. If you wish to have more than two
    people representing your one brand, there is a charge of $650. 00 per person.•
  • No sharing or subletting is allowed. Booth representatives must be employees of the
    brand purchasing the booth – subletting space to other brand/product representatives
    is not permitted.
  • All exhibitors must be set-up by 7:00am on Thursday August 21st, 2025
  • The exhibit trade show hours will be:

8:00am to 4:00pm

8:00am to 3:00pm

 

Thursday August 21st

Friday August 22nd

AFTER MULTIPLE INDUSTRY REQUESTS AND LENGTHY CONVERSATIONS THERE WILL BE NO TRADE SHOW ON THE SATURDAY OF THIS MEETING

INGRESS & EGRESS

Exhibitors will have access to set-up in the trade show area on Wednesday August 20th, 2025, at 6:00pm. Egress Friday August 22nd, 2025 at 3:00pm.

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FORCE MAJUR

Neither party (the Canadian Academy of Endodontics nor exhibiting company) shall be liable to the other for the failure to perform any obligations set forth in this contract if such failure is occasioned by or results from disaster, a strike/lockout, a civil commotion or disturbance, an act of god (ie: COVID-19 pandemic), a supervening illegal or any act/cause which is beyond reasonable control of the parties.

SHIPPING OF MATERIALS

All materials can be shipped directly to the hotel. Boxes should be clearly marked “CAE MEETING” with your company name and reps name clearly listed. Any shipping fee or costs to hold/deliver items at the hotel will be billed directly to the company.

Delta Hotels Prince Edward

18 Queen Street
Charlottetown, PEI
C1A 4A1
(902) 566-2222

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HOTEL ACCOMMODATIONS

Accommodations can be made by contacting the hotel directly. Please be sure to mention the Canadian Academy of Endodontics (CAE) when booking to assure you are receiving the meeting rate (starting at $249.00 per night).

Delta Hotels Prince Edward

18 Queen Street
Charlottetown, PEI
C1A 4A1
(902) 566-2222